What is data repertoire software?

Data repertoire software is a computerised device for the collection and also storage the qualitative and also quantitative data in an digital form. The benefits of making use of data repertoire systems is that they eliminate the use of file surveys and permit data to be conveniently exported for data analysis and reporting.Data collection software was very first introduced in the early on 1980s (Hyde, 1998) to resolve the countless shortcomings of paper-based forms, such as raised errors through transcription and late detection that inaccuracies. The first of these equipment to become widely embraced where Microsoft access and MySQL. V the turn of the century come the cloud, i m sorry expanded any web internet browser into a communication to visualise and complete forms. This invention was the large bang of the paper-less movement. 

Despite the developments in web-based data entrance systems, historically field researchers and clinical teams working top top the go have still suffered from the load of paper-based data gathering. This is because of a basic reason: web-based data record tools come to be useless when there is no internet. Back smartphone adoption in the human being has skyrocketed in the last 5 years, internet access has not boosted at the very same speed, and also so lot of the civilization today stays offline. ‍

Capturing data offline

Data arsenal apps room mobile applications the make it feasible to collection data native a smartphone, tablet computer or iPad. Among the main advantages that data collection apps is the possibility of collection data offline or when on-the-go. Offline forms allow researchers that room working in areas with unreliable internet to save a backup of their data on your mobile machine and upload it when an internet link is available.

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As researchers today see the immense benefits of utilizing mobile inspection apps end paper-based forms, the number of data arsenal solutions grows. Through this article, we hope to answer the concern of i m sorry of these options may suit her research functions best. We additionally suggest you read our guide on the ideal practices for offline data collection for an in-depth view on just how to successfully capture in far areas.‍

Case administration vs Cross-sectional data collection

When looking right into data gathering devices for research, it is vital to recognize that jobs differ in their design and also purpose. Therefore the mobile survey platform of choice should it is in flexible sufficient to be supplied for a range of various data, and also in possibly disconnected areas.

One an essential distinction in between different research tasks is the time frame. Will certainly the data just be captured from subjects once, in various other words, cross-sectional? Or does the study require dimensions at multiple moments throughout time, in various other words, longitudinal? 


Research that requires recording data in ~ a solitary one suggest in time, a so-called, snapshot of a populace is a cross-sectional study. This data is only accumulated once. Often, this studies execute not collect personally identifiable info (PII) as there is no need for a follow-up ~ above the study subjects. These types of researches are constantly observational, wherein researchers record information about their subjects without manipulating the study environment. Examples of cross-sectional studies space patient registries or family surveys.

Case Management

Some jobs will requiere the very same subjects to be surveyed at different moments that time, in various other words longitudinally. To have the ability to efficiently follow-up ~ above subjects, longitudinal projects require a data gathering solution that supports situation management.

Case monitoring is the capacity to produce entities and follow-up on them across time. A instance can be anything — patient, beneficiary, location, regimen or facility. Situation management saves time and improves data top quality in longitudinal research since it eliminates the have to re-enter baseline data every time the very same subject is assessed.

With one ever-increasing saturation the mobile survey solutions, we researched the finest ones come date. Us aimed to inspection their selection of utility - because that both cross-sectional and also longitudinal studies-, your suitability because that offline surveys, and also their additional services that set them apart.

1. Teamscope (Android, iOS & Web)


Teamscope is a secure and also easy-to-use data repertoire platform, specially designed for sensitive data and also clinical research. 

In a field where most tools room web-only and useless there is no an internet connection, Teamscope supplies a unique strategy at on-the-go and also secure data gathering. V it’s offline-first Android and also iOS mobile survey app, Teamscope enables researchers come create an effective mobile forms, collect data both qualitative and quantitative data offline and visualize it through a few clicks.

Teamscope sets data security as its greatest priority. Data is save encrypted on cell phone devices and also users, except requiring a username and password to login, must create a 4 digit passcode come unlock the app. Every sessions ~ above its mobile app time the end after 30 secs of inactivity or as soon as the app has been closed, to access the app a user have to reenter their Teamscope passcode.

When conducting a longitudinal study, researcher can make use of Teamscope’s case management feature. This functionality enables them to create instances for individual subjects, share them with various other users in their project, and also upload data for their cases in multiple moments

Features: Cross-platform (iPad, iphone & Android), research builder, cell phone surveys, instance management, data visualization, client support

Cost: Plans starting at €169/month as soon as paying yearly. Try free for 7 days.

Availability: iOS, Android and also Web

2. Open Data Kit (Android)


Open Data Kit (ODK) is open-source software program for collecting, managing and using data in resource-constrained environments. The score of ODK is to offer open-source and also standards-based tools which are easy to try, simple to use, simple to modify and easy to scale (ODK website). 

Open Data Kit enables multiple types of data - from message to images to ar - to be gone into and built up in line with the researcher need.

To make these tools widely accessible and functional, ODK is supported in many languages and also further works offline. They permit teams to use ready-to-use mobile, desktop computer or server tools or customise castle to suit their needs. An ext specifically, the open up Data Kit community offers 2 suites of software; ODK and ODK-X. The previous provides accessibility to simple tools that have actually a proven history of huge scale deployment for mobile data recording. This suite of software is suitable for common cases. The later on suite that software, ODK-X, provides tools because that more complicated workflows. For this software, Javascript customisation permits a very flexible suite i m sorry further functions longitudinal data entry, bi-directional synchronization, and also on-device data management. 

Open Data Kit further has one immense and highly energetic community. The ODK forum (https://forum.opendatakit.org) is a room where principles on mobile data collection have the right to be shared and discussed. Here users can likewise find help on the ODK software. 

Features: research builder, offline forms, community

Cost: Free, open source

Availability: Android

Build fully customisable data catch forms, collection data top top iOS, Android and also Web and also analyse it v a couple of clicks.

Try Teamscope because that free

KoBoToolbox is a free, open-source device for cell phone data gathering emerged by the Harvard Humanitarian Initiative. KoBo Toolbox is widely offered for data entrance in humanitarian institutions like the international Rescue Committee (IRC), United nations Office because that the Coordination the Humanitarian Affairs and also Save the Children. 

Data entry may be done via the web web browser or top top Kobo Toolbox’s Android application called KoboCollect. KoboCollect support offline data entry with on both Android phones and also tablets.

The KoBoToolbox software have the right to be mounted on any computer or server, and there space two servers accessible that enable for complimentary usage: http://bit.ly/2KeHxOK

To visualize, analyze, share, and also download your gathered data, researchers may use KoBoToolbox’s internet application. Advanced users can additionally install their KoBoToolbox circumstances on a local computer system or server. 

Features: study builder, offline forms, open up source, community

Cost: Free, open source

Availability: Android and Web.

4. REDcap (Android, iOS & Web)


REDCap is a secure digital data record (EDC) solution (web, smartphone, tablet and iPad) for structure electronic instance report forms and managing databases. 

REDCap was created in 2004 at Vanderbilt University. At that time, most digital Data catch (EDC) communication were aligned towards large clinical trials. These, however, were too expensive for academic biomedical researchers in need of a data entry device that met HIPAA and ICH-GCP compliance standards. The target of this project hence was to empower the researchers by enabling them come single-handedly control their databases, without the require for any type of programming or technological knowledge.

In April the 2015, REDcap exit its iOS and also Android application, which expanded the functionality of the platform right into smartphones and also tablets and permitted data arsenal in places with slow or no internet. 

REDcap is provided in end 130 nations by more than 3.600 institutions. 

Non-profit organizations deserve to join the REDcap consortium and also receive a cost-free license of the software, which enables them come install and also manage REDcap ~ above their very own IT infrastructure. 

Features: Longitudinal data collection, offline forms, randomization, on-premise hosting

Cost: cost-free for nonprofits

Availability: Android, iOS and Web.

5. Magpi (Android & iOS)

Magpi is a mobile data recording app that enables users to create mobile develops both on and also offline in ~ minutes. Its usage extends v the health, agriculture, environment and also industry sectors, wherein rapid and low-cost conduction of mobile surveys permits scalable and straightforward research. 

Various functions of Magpi incorporate mobile surveys, automatically updates, photos and GPS stamping. Further combined workflows permit feeding user’s data into almost any web-accessible system, including Google spreadsheet, Salesforce account or SQL databases. 

Magpi aims to make the many out of mobile data collection apps by reducing accidental errors through logic branching, eliminating wasteful file use and benefiting from quick input and also automatic evaluation of contemporary smartphone capabilities.

With 4 easy measures from setting up one account, to producing a form, and also downloading the app, you have the right to start collecting data. This simplicity and efficiency way you are prepared to start collecting data on any smartphone, tablet or iPad in ~ minutes.

Features: Offline data entry, SMS notification, interactive voice solution (IVR) data collection, Zapier integration

Cost: complimentary basic accounts, paid pro and also enterprise to plan available

Availability: iOS and also Android 

6. Jotforms mobile (Android, iOS &n Web)

Jotforms, a reputable straightforward online form builder, has expanded its variety with a brand-new mobile data recording application called Jotforms mobile. 

This app enables users to collect various types of data, such as voice recordings, barcodes, geolocations and also electronic signatures and also then build, view, access, sort, to fill out, share, and organise every this data in a solitary place. The utility of using a cell phone data record app, in this case, allows it to duty offline and also utilise iOS and Android press notifications to alert the user of brand-new respondents or transforms in data. PDF duplicates of submitted information can also be download or shared. 

One of Jotforms unique features is Kiosk Mode. Kiosk mode turns your tablet or iPad into a addressed survey station. When on this mode, respondents only have access to a single form, blocking lock from other submissions or forms. This function increases data security and also makes it basic to collection data in windy spaces, such together hospital waiting rooms, conferences or society events.

With ever-increasing sizes of studies and also research groups, Jotforms mobile further enables collaboration between team members. Mobile creates can be created and also assigned to individual researchers who will then collect data even in areas with limited or no link to the internet. As soon as respondents have actually filled in the forms, you deserve to view the data, and also act easily on the information you have received. 

The continuing development of JotForms mobile makes this really useful and also scalable cell phone data repertoire app. 

Features: Mobile type builder, Offline data gathering, Kiosk Mode.

Cost: cost-free basic accounts, paid pro and enterprise to plan available

Availability: iOS and also Android 

7. Inspection CTO (Android & Web)

Survey CTO is a reliable, secure and scalable mobile data collection app for researchers and also professionals. This app expanded on the open Data Kit (ODK) software program to rise its scale, utility and power. 

The application enables users to design a selection of complicated survey forms with either an intuitive spreadsheet style or a drag-and-drop form. Data can further be pre-loaded and also streamed between datasets. The data can also be gathered offline through the SurveyCTO Android app or utilizing an online internet interface. The data is kept secure v multiple layers of encryption and also redundancy and also is more GDPR compliant. The researcher or expert is further able to monitor every incoming data utilizing review and also corrections workflow, automated top quality checks, and data category systems. Visualisation the the data is nearly instant through a built-in tool, and also further analysis of the data is excellent using external analytical tools. 

The platform itself consists of 4 components; the server console which attributes as a hold for both empty and filled-in forms. Here the forms are more designed, tested and also reviewed. The second component is the android app used because that collecting the data. From here it is one of two people uploaded come the server console or synchronised over neighborhood wi-fi networks. The 3rd component the SurveryCTO is SurveyCTO sync, a desktop computer application, responsible for downloading, transporting, exporting, and processing the data. The last element is the data explorer; here, the data deserve to be monitored, reviewed, and visualised. 

SurveyCTO has actually further built up a large community of individuals over 165 nations that target to offer advice and also information on miscellaneous projects: https://www.surveycto.com/product/users/.

Features: Data encryption, cell phone & virtual surveys, Monitoring and also visualization, digital training course

Cost: $198 every team every month

Availability: Android and Web

8. CommCare (Android & Web)

CommCare is a world-class data repertoire platform emerged by Dimagi and widely embraced by international organizations such as Partners in Health, international Rescue Committee (IRC) and USAID.

The platform supports both cross-sectional and longitudinal data and is geared in the direction of humanitarian and medical data gathering. CommCare stands the end for its comprehensive onboarding assistance with the opportunity for on-site training.

The platform is composed of one intuitive drag-and-drop web interface for creating your own mobile forms and an Android application for robust and also offline data recording.

Features: case Management, Online and also on-site training course, SMS

Cost: complimentary for an individual use, plans beginning at $250/month.

Availability: Android and also Web


Mobile data arsenal apps are becoming integral come secure, reliable and scalable research. The efficiency and dependability of these mobile inspection apps, even in offline settings, open up doors to new research possibilities. It starts with the freedom and adaptability of making research-specific develops that work also in the most difficult environments; it continues with secure and collaborative data entry, and also ends with much faster data evaluation and visualisation. 

Data in study is always bound through ethical and technical dilemmas. Data should be reusable, findable, accessible, and also interoperable follow to the FAIR principles (Wilkinson et al., 2016). These dictate the data must be licensed and provide accurate information, have a persistent and also unique identifier, be understandable and also stored securely, and have broadly applicable language for expertise representation, dong (Cavalli, 2018). Although any digital type may suffice because that the function of data gathering, not every data arsenal system may be supplied for sensitive, clinical or research study data.

We think that Teamscope stands the end in the cell phone data collection landscape and also is the best choice for research purposes. No other application combines data encryption, passcode lock, cross-device compatibility v iOS and Android, assistance for both overcome sectional and also longitudinal studies, favor Teamscope does.

Are you planning top top launching a new study soon? register for a live demo today. 


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“Because your Data Is precious It.” SurveyCTO, www.surveycto.com/

“Data Collection app for Research: obtain Started because that Free.” Teamscope, www.teamscope.co/.

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“Data collection Tools for daunting Environments.” KoBoToolbox, www.kobotoolbox.org/

“Easy cell phone Forms, anywhere On any Device.” Magpi, www.home.magpi.com/

Epesito, Emily, and Matthew Guey. “The 5 finest Data arsenal Tools in 2019: The best Apps for Gathering Data in the Field.” Zapier, Apr. 2019, www.zapier.com/learn/forms-surveys/best-data-collection-apps/

Moriki, Darin. “Top 6 cell phone Data arsenal Apps You need to Try: The JotForm Blog.” Jotform Blog, 4 June 2019, www.jotform.com/blog/top-free-mobile-data-collection-apps/.

“Open Data Kit.” Open Data Kit, 1 Mar. 2018, www.opendatakit.org/

“REDCap.” REDCap, www.project-redcap.org/

Wilkinson, M. D. Et al. (2016). The fair Guiding values for clinical data management and stewardship. Clinical Data, 3, 160018. Doi:10.1038/sdata.2016.18